Past Minutes

January 2007

Meeting Date: January 22, 2007

Non-Members Present: Randi Shapiro

Parent Forum: Alicia Williams was present. She arrived as a parent visitor, but was appointed to the board at this meeting.

Meeting called to order by Mark Lokhorst (Richard Hess was late) at 6:31 PM.

Minutes from the December meeting were read. Patti made a motion to accept the minutes. Sherry seconded. All approved.

Governance:

Board Member Manuals: Bob asked that members check the contents of their manuals against the revised table of contents, and to contact him if there are sections which they need. He will ask Richard to write a brief introduction, which will include the school’s mission statement.

There has been one open parent position on the board since August 06. Liesl nominated Alicia Williams for the position. Beth seconded. All voted in favor. Welcome to the board, Alicia.

Finance:

Randi summarized the current financial situation, and reviewed current reports.

Randi brought forward a proposed Administrative Policy for Disposal of Equipment and Materials (attached). Patti made a motion. Beth seconded. All approved.

Randi also distributed a draft 07-08 Budget (attached) and pointed out some features. This draft contains no increase in state funding, as the law has not been passed in the legislature at this point. The governor’s proposal is for a 2% increase; whatever percent is passed as law will be put into the budget at that point.

Enrollment: Current enrollment is at 150, which is two fewer than in December.

Grant Writing: No new information.

Fundraising: The Shindig planning is underway. It’s scheduled for April 28. Aluminum cans are being collected and bring in around $70 per month.

Personnel: Before and after care staffing is stable for the time being. We are looking for an Office Manager for the summer, as Shireen will not be working in the summer, as per our contract agreement with her. Justine Bojan has decided not to return to teach Middle School math in 0708, so we are looking for someone for that position. All Intent to Renew forms, which are our means of confirming which staff intend to return in the coming year, are due in by January 31.

Curriculum/Programs: The 07 Summer School program planning is well underway, and due completed and out by January 26. Conferences are scheduled for March 5, which is a non-school day, over the subsequent weekdays after school and the next Saturday. The SAT is scheduled for the week of April 9. The MCA is scheduled for April 25, 26, 30, and May 1. The Post GAT will be administered in late May or June. Progress Reports are due out in June.

Building Company: Siding--The manufacturer was supposed to have contacted us. Henrik was hopeful that the issue would come under the manufacturer’s warranty, but that has not been confirmed. He and Randi will check it and report back next meeting.

Building Project: Bob presented a template for a Draw Down Schedule. Deb Rathman is working on an estimate of costs to build the concept we have on paper at this time. Randi brought up the idea of consulting a professional fundraiser. No decision was made.

OSHA: No report.

Technology: There is a new back-up server in place. At this time, Bob, Randi and Shireen have access to it. Henrik is looking for better software to make this service available to more staff.

Communication/Hospitality/Volunteers: No report.

Calendar Review: No items added.

Confirmation of date and time of next meeting: February 26, 2007.

Patti made a motion to adjourn the meeting. Mark seconded. All approved.

Respectfully submitted by Bob Ruud, Board Secretary. These minutes are distributed electronically to board members who have email, on paper to those who don’t. A paper copy is filed in the master file in Bob’s office. A copy is also available in the WLS office.