Past Minutes

Meeting Date: December 18, 2006

Board Members absent marked with *:    

Richard Hess (Chair)
Jon Hokanson
Mark Lokhorst (Treasurer)
Henrik Lyder
Patti Quinn
Bob Ruud (Secretary)
Deana Siekmann
Liesl Taylor
Beth Wilson
Sherry Wolfe

Non-Members Present: Randi Shapiro

Parent Forum: Alicia Williams was present as a parent visitor.

Meeting called to order by Richard Hess at 6:20 PM.

Minutes from the November meeting were read. Patti made a motion to accept the minutes. Jon seconded. All approved.

Governance: There was a question regarding experience/longevity of prospects for board membership. There is no official policy on this, that anyone could confirm. Bob will check this and report back.

Board Member Manuals: Members need to use the proposed Table of Contents to do an inventory of what is in their manuals, and bring their manuals to the January meeting, when we will standardize all manuals with the same table of contents.

Finance: Randi summarized the current financial situation. It is fairly certain that two students will be moving during the holiday break, and that will have a negative impact on the budget. Randi summarized the finance committee meeting of December 14 at which Chuck Rinkey gave a report on his draft audit for 05-06. Chuck will finalize his report and submit it before the end of the month. One point of focus that arose in the discussion of the audit: we need to anticipate and project any overages in the budget and make sure that the authorization by the board to exceed any budgeted item be prominently documented.

Bob distributed a draft of proposed local line items in three categories of oversight: Teachers, Administration, and Board.

There was some discussion of the designation of fundraising money.

Grant Writing: No Report.

Fundraising: No report.

Personnel: We have a stable arrangement for before and after care for the time being. In the future we need to reconsider the possibility of returning to the idea of combining these positions with others in the school so that we can attract more candidates to these roles.  Note also that we will be needing to hire a substitute Office Manager for the summer, since Shireen will not be working in the summer. More to come on this.

Curriculum/Programs: Summer School plan will be done and the program will be publicized by the end of January.

Building Company: Siding: The manufacturer has been contacted and will be getting back to us within thirty days. Henrik was hopeful that the issue would come under the manufacturer’s warranty.

Building Project: There was a review of the basic tenets of the project, and confirmation that no financing has been confirmed at this point, and therefore that the project is really tentative until financing sources are confirmed. Randi and Bob will prepare a tool for scheduling costs for discussion at the next meeting.

OSHA: No report.

Fundraising: No report.

Technology: We have a file server in place and functioning now for back-up and filtering. Henrik is still working on getting software that will do the back-ups automatically.

Communication/Hospitality/Volunteers: No report.

Calendar Review: No additional calendar items.

Confirmation of date and time of next meeting: January 22, 2007.

Patti made a motion to adjourn the meeting. Jon seconded. All approved.

Respectfully submitted by Bob Ruud, Board Secretary. These minutes are distributed electronically to board members who have email, on paper to those who don’t. A paper copy is filed in the master file in Bob’s office. A copy is also available in the WLS office.