May 2007

World Learner School
Board Meeting Minutes
May 21, 2007

Non-Members Present: Randi Shapiro, Sandy Schmidt from School Business Solutions

Parent Forum: Gordon Decker was present but there was no discussion

Meeting called to order by Richard Hess at 6:21 PM.

Minutes from the April meeting were read. Patti made a motion to accept the minutes. Mark seconded. All approved.

Governance: No report.

Finance:

Current Situation: Sandy explained the approach to accounting, modified accrual, which means that the report is accrual on the previous year and cash accounting in the current year. She also explained how to interpret the various parts of the financial report documents. Sandy encouraged WLS to budget strictly for a fund balance of a minimum of 5% of the annual budget, and preferably a higher percent.

Expenditures in excess of two and a half percent of budgeted expenses result in statutory operating debt.  The finance committee will analyze the current financial situation and bring a statement back to the board in June. Sandy had two suggestions for the Finance Committee as they consider dealing with the shortfall shown in the current budget draft: to consider using fundraising money to reduce the deficit, and to determine how strict we need to be with the status of the reserve fund balance.

Budget: Mark gave an update on the budget (a summary, with graphs, is attached), and will bring another advanced draft in May.

 
Enrollment: Current enrollment is as follows:    

• Lower Elementary:     83
• Upper Elementary:    50
• Middle School:        15
• Total:                     148

Grant Writing: No report.

Fundraising: No report.

Personnel:

Bob presented the slate of renewed contracts for 0708 (attached). Patti moved to accept the slate as submitted. Mark seconded. All approved.

Sponsorship: Bob confirmed that the staff supports the idea of employing our trainee-in-training in 0708 in a position of intern, with mostly assistant responsibilities, working toward this person opening the third upper elementary class in 0809. However, funding for this position is not in the current budget, and an effort is underway to find sources, such as a grant, to fund the position.

Curriculum/Programs: No report.

Building Company:

Flooring: Repair needed. No new details.

Siding: Repair needed. No new details.

Roof: Repair needed. No new details.

OSHA: No report.

Technology: No report.

Communication/Hospitality/Volunteers: No report.

Administrative Tasks and Timelines Review: Attached.

Confirmation of date and time of next meeting: June 25, 2007.

Patti made a motion to adjourn the meeting. Liesl seconded. All approved.

Respectfully submitted by Bob Ruud, Board Secretary. These minutes are distributed electronically to board members who have email, on paper to those who don’t. A paper copy is filed in the master file in Bob’s office. A copy is also available in the WLS office.